What must be done with a local trip voucher if an item claimed is deemed non-reimbursable?

When an item claimed in a local trip voucher is deemed non-reimbursable, stamping the voucher to indicate its non-reimbursable status is the appropriate action. This step serves multiple important purposes: it formally acknowledges that a specific claim was not eligible for reimbursement, helps prevent any potential confusion in future audits, and ensures proper records management. By marking the voucher in this way, you maintain clear documentation and can provide a transparent trail of the decision-making process regarding that particular claim.

Other options, while they might seem reasonable in different contexts, do not achieve the same level of clarity and compliance with the reimbursement process. Keeping the voucher for records without marking its status could lead to misunderstandings later on. Submitting it to a supervisor without indicating the non-reimbursable nature may also result in confusion about the claim's validity. Filing it away without proper annotation neglects the need to communicate the specific status of the reimbursement claim clearly. Thus, stamping ensures that all stakeholders understand the claim's status immediately.